PBI-Gordon Corporation

Executive Administrative Assistant

US-MO-Kansas City
Job ID
2017-1134
PBI-Gordon Corporation
Category
Administrative/Clerical
Type
Regular Full-Time

Overview

The heart of the PBI-Gordon approach to doing business is relatively simple: deliver quality products with unwavering integrity. Serving the turf and ornamental and animal health industries, we are committed to providing products that offer the performance and innovation our customers need, and to delivering those products with the personal service our customers deserve.Our commitment to quality and integrity began with our founders in 1947, and is embraced today by our employee-owners.

Responsibilities

 

The Executive Administration Assistant will provide leadership in the running of the Office of the CEO including management of operational details of the Office.   

 

Responsibilities for this role include: 

 

  • Anticipate needs to manage daily activities of CEO's office.
  • Schedule and set-up meetings, prepare agenda materials, and follow-up on all pending issues.
  • Organize, prepare, and compile data and materials needed by the CEO for internal and external meetings and conferences.
  • Manage special events for President’s Office and provide input for Company functions.
  • Prepare and edit reports, spreadsheets and presentations.
  • Prepare reports by collecting and analyzing a variety of information.
  • Manage the CEO’s small and large scale meetings, conferences and teleconferences.
  • Quality review presentations and financial reports for concept and accuracy.
  • Maintains databases and tracks project deadlines.
  • Coordinates all department senior staff meetings, conferences and luncheons. Orders and prepares all items necessary for such events.
  • Prepare correspondence and special reports for the President and Board Committees.
  • Assist the President with the development and preparation of presentations to the Board.  
  • Compose, edit, and delegate incoming and outgoing correspondence.
  • Provide information and assistance to members of the Executive Team utilizing knowledge of PBI-Gordon's goals, policies, and procedures.
  • Coordinate local, national, and international travel logistics.

Qualifications

 

Education:

  • Bachelor's Degree from a four-year College or University and/or seven (7)+ years of experience or equivalent combination of education and experience working for a CEO of a corporation.

Required Skills: 

  • Demonstrated professional maturity and the ability to maintain a high level of confidential information.
  • Aptitude to engage with people and demonstrate patience.
  • Ability to read, analyze, and interpret general business periodicals. 
  • Ability to write reports, business correspondence, and procedure manuals. 
  • Ability to effectively present information and respond to questions from the Board, management, employees, guests, and the general public. 
  • Ability to define problems, collect data, establish facts and draw valid conclusions. 
  • Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables.
  • Proficient using Microsoft Office (Outlook, Word, Excel, Power Point), Adobe Pro, (and Concur is a plus).
  • 2+ years of experience with budget preparation in past or current role.
  • Expert level written and verbal communication skills.
  • Proven ability to be adaptable to various competing demands, and demonstrate the highest level of customer/client service.

Preferred Skills:

  • Accounting or bookkeeping experience a plus
  • Event planning experience a plus
  • Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with staff, board members and external contacts.
  • Forward looking thinker, who actively seeks opportunities for improvement and proposes solutions.

Travel: 

  • Travel required in this position 0-10%

 

We offer our employee-owners an expansive benefit package including one of the country’s best health plans at a truly affordable price, disability and life insurances completely paid for by the company, a 401(k) retirement plan and an employee stock ownership plan, and a significant bonus package.

PBI-Gordon Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, nation origin, disability or protected veteran status. PBI-Gordon Corporation is a background screening, drug-free workplace.

 

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