PBI-Gordon Corporation

Billing Coordinator

Job Locations US-MO-Kansas City
Job ID
PBI-Gordon Corporation
Regular Full-Time


The primary purpose of this position is customer invoicing, as required in accordance with the Company’s standard operating procedures.


Compare orders to match standard price lists, agreements and exceptions

Interact with customer service representatives, sales representatives, traffic coordinators and group administrative assistants to ensure correct pricing, agreements, programs, terms and freight

Review, process and send invoices/credit invoices in a timely manner

Verify that invoices via EDI, electronic invoicing systems, and email are delivered; maintain records of customer email addresses

Prepare invoice register and reports to match daily invoicing

Post and balance daily numbers on A/R Reconciliation report; balance A/R Reconciliation/IFS freight numbers at month-end

Update and maintain all invoicing reference materials (price lists, pricing programs and customer agreements) in price books and files

Review annual price lists; create and maintain price lists in IFS annually and as needed

Prepare monthly, quarterly and annual sales and use taxes for all applicable states

Prepare monthly commission reports; maintain commission contracts and all information pertaining to commission representatives

Create purchase orders for sales tax, use tax and commission payments; follow-up and mail within assigned timeframes

Maintain sales and use tax files

Answer customer biling inquiries

All other duties as may be assigned



Experience/Education: High School diploma or equivalent, at least 1 year prior billing experience

Specialized knowledge or training: Proficient in MS Office applications, advance knowledge of Excel spreadsheets

Other special skills: Highly organized, excellent communication skills, above average accuracy and exceptional attention to detail

Travel required in this position: None


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